Office Administrator
Position Summary
A forest product logistics company is looking for an office administrator to provides front desk duties and basic customer service tasks to employees and visitors, supports technical logistics in an office space, works in the background to ensures employees have the proper support to work efficiently, and the workplace runs smoothly.
Responsibilities
Keep front desk tidy and presentable with all necessary material
Greet and welcome guests and visitors
Aid correspondence for the office, such as emails, letters, packages, and phone calls
Prepare outgoing mail by drafting correspondence, securing parcels etc.
Check, sort, and forward emails coming to company’s general mailbox
Keep administrative records and files updated and organized
Oversee office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, or creating important office forms
Monitor office expenses and costs
Update office records and databases that contain personnel, financial, and office data
File important documents, such as reports, meeting notes, emails, and letters
Book flights and arrange travel for company executives
Ensure availability to help colleagues and employees where necessary
Answer questions and address complaints
Take up other duties as assigned (arrange staff lunch order, travel, events arrangements, etc.)
Qualifications
High school or higher education, additional qualifications will be a plus
One to two years of experience in relevant position
Excellent knowledge of MS Office and office equipment
Strong communication, people skills and customer service orientation
Good organizational, multi-tasking, and problem-solving skills
Abilities, adaptability, and flexibility to adjust priorities
Attention to detail to submit work or send communications without error
Willing and open-minded learner
Ability to handle sensitive information
Proficient in English, additional language is an asset
Leadership skills to take control of a situation and make quick decisions when necessary
